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MASON COUNTY PUBLIC HOSPITAL DISTRICT #2
MEETING MINUTES FEBRUARY 23, 2010
HARRISON BELFAIR CLINIC CONFERENCE ROOM
BELFAIR, WA 98528
CALL TO ORDER:
Meeting called to order at 7:01 PM
MEMBERS IN ATTENDANCE:
Mr. Herb Gerhardt, President; Mr. Ray Stutz, Secretary; Ms. Kaye Massie, Financial Officer; Mrs. Peggy VanBuskirk; Mr. Bev Wendell; Dr. Wallace Volz, Superintendent;
Ms. Sandy Robertson, Recording Secretary
GUESTS IN ATTENDANCE:
Linnie Griffin, Valerie McLeod, Jeromy Hicks (Outreach coordinator and Chairman of the EMS Council)
APPROVAL OF AGENDA ITEMS:
Agenda approved as presented.
APPROVAL OF PREVIOUS MEETINGS MINUTES
The meeting minutes for 1/26/10 were approved as presented.
GENERAL PUBLIC COMMENT PERIOD:
No Public comments
GUEST SPEAKER: Jeromy Hicks MC FD-2
Jeromy Hicks spoke for 31 minutes on the role of the Mason County EMS Counsel.
The council is responsible for EMS Paramedic training.
The council meets the 3rd Thursday of each month at 6 pm in Shelton.
CORRESPONDENCE:
1) Staphanie Stremler, Asst. State Auditor requested via email a copy of our contract with Harrison for comparison in auditing San Juan Count Public Hospital district contract with Peace Health. Herb supplied copy of our contract via email.
2) Brian Sonntag (State Auditor) has completed our independent audit assessment for 2008. Copy of the letter has been given to each commissioner.
3) Shelly Dunington (Mason General) requested copies of our minutes. The last one she has received was Oct. 2009.
4) Jeff Mero (AWPHD) sent a letter discussing broadband availability in Washington for electronic transmission of information.
5) Theler is requesting our financial participation ($35) for their annual Easter Egg hunt.
SUPERINTENDENT REPORT
1.) Monthly Harrison Meeting report
a. Management meeting held today. Ray and Wally attended.
b. Copy of stats provided to each commissioner.
c. Spanish speaking interpreter is being brought over from Port Orchard to be at the Belfair campus two days a month. Harrison is thinking of holding Spanish speaking clinics on Health issues twice a month.
d. Discussed holding seminars on Health related issues at the clinic. The first one will be on Oncology.
e. The "Open" sign is being moved closer to the highway.
f. A 911 phone will be installed outside, near the front door.
g. Concern with the NM Chamber "Relocation Guide Booklet". Incorrect information listed. Even though the Rotary sponsors the publishing of the Relocation Guide, they do not deal with the contents. Herb provided them with corrections to the Rotary Phone list.
h. There is now electronic messaging from the back door to the front desk. The front desk can remotely unlock the back door.
2.) Harrison Complaint Reports
No complaints
3.) Office Computer/Supplies/ Software Update.
The computer is up and running and Microsoft Office is installed.
4.) There had been some confusion regarding magazines in the clinic waiting room. The suggestion was made to Rhonda that MCPHD2 could pay for several magazine subscriptions for the clinic. She will consider it.
FINANCIAL OFFICER REPORT
¢ As of 1/31/2010 the balance in the ……..015 account was $155,762.76
¢ At each upcoming meeting the account balance reported will be the ending balance as of the last day of the previous month. (Ex. At the March meeting the …..015 account balance reported will be the amount that was in the account as of February 28: At the April meeting the ……015 account balance reported will be the amount that was in the account as of March 31…..etc.)
COMMISSIONER REPORTS AND MEETING SCHEDULES:
¢ North Mason Community Voice, NM Chamber After Hours, NM Chamber meeting, Fire District 2, CAC, Bypass meeting, and Sheriff Meetings are scheduled meetings where more than 2 board members may be in attendance.
No PHD 2 business is to be discussed between commissioners at any of these meetings.
COMMITTEE REPORTS:
¢ Mason County Board of Health : Peggy VanBuskirk
Discussed National Study on County Health Ranking. The stats are from 2008. Mason County did not rank very well compared to the other Washington state counties.
Some environmental issues were also discussed.
¢ Mason Matters: Ray Stutz, Peggy VanBuskirk
Next meeting will be on 2/25/10
At the last meeting, Modified Bylaws were approved.
Reviewed the mission and scope of Mason Matters.
¢ Mason Transit Authority Board : Bev Wendell
Park and Ride has hit a road block. They are now back to "Square One".
The properties under consideration are deemed to be wetlands.
¢ Clinic Fee Structure: Ray Stutz, Herb Gerhardt, Dr. Volz
Has not met yet.
¢ Mason Community Health Report Card Committee: Peggy VanBuskirk, Dr. Volz
Dr. Volz is requesting the establishing this committee to work on the following previously agreed upon issues.
Overweight/Obesity, Oral Health, Immunizations, Access to Care
OLD BUSINESS:
a.) Clinic Discussion. (Clinic Anniversary/Recognition Luncheon)
Kaye is working in conjunction with Meg to plan the luncheon. They anticipate the cost of about $600.00 for lunch, cookies, flowers, supplies and signage.
Motion was approved unanimously to allocate funds up to $800.00 to purchase the above items.
b.) Mission Statement
Copies of the statement is in the computer and in each commissioners book.
c.) 911 Phone
Discussed under Superintendents report: item (f).
d.) Reusable bags for local Food Bank.
Dr. Volz will get a sample bag and get a price for 500 bags. We will need to get Harrisons permission to include any reference to the clinic.
NEW BUSINESS:
a. Ken VanBuskirk request for PHD 2 endorsement of Belfair Bypass as a needed safety improvement.
After some discussion it was agreed each commissioner should endorse the bypass on an individual basis if they choose to.
b. Joint meeting with PHD 1 scheduled for April 15 at 1100.
c. Sign Current Voucher
Voucher was approved and signed.
The following voucher/warrants are approved for payment. Voucher (warrants includes expenses and payroll) Numbers: 201 through 208 totaling $2798.74
d. EMS Counsel. Motioned carried unanimously to support the council in the amount of $1500.00 per year. By financially supporting it we will become a member and have a vote on the council.
f. Easter Egg Hunt. Motioned carried unanimously to provide $35.00 to Theler for the egg hunt.
MISCELLANEOUS ITEMS
a. Rotary: Phone number listing not current of Clinic phone numbers.
Discussed under Superintendent Report; item (g).
b. League of Woman Voters listing needs to include PHD 2.
Ken VanBuskirk has already informed them.
c. Annual Personal financial Report of each Commissioner to PDC due by April 15.
EXECUTIVE SESSION: There was no executive session during this meeting.
GOOD OF THE ORDER / ANNOUNCEMENTS
1.) Happy Birthday Kaye….
2.) Next Months speaker will be Dr. Luke Magnotto.
NM CHAMBER LUNCHEON
Tomorrow (2/24/10) at Theler from 1130 to 1300 and costs $10.00. Presentation will be on our local North Mason Boys & Girls Club.
NEXT SCHEDULED MEETING
Tuesday, March 23 at 7 PM at Harrison Belfair Clinic Conference Room
FINAL COMMISSIONER COMMENTS
Ray thought the meeting today with Harrison went very well.
ADJOURN
Meeting adjourned at 9:43 pm
Respectfully submitted by,
Raymond A. Stutz, Commissioner, Secretary
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MASON COUNTY PUBLIC HOSPITAL DISTRICT #2
POB 1626, Belfair, WA 98528 (360-275-2517)
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
Tuesday February 23, 2010 at 7:00 PM
Harrison Belfair Clinic Conference Room
AGENDA
1. CALL TO ORDER Reminder that meetings are voice recorded.
There will be no interaction with the public during our meetings unless the Board President requests specific input from an individual.
2. COMMISSIONER ROLL CALL and RECORD of GUEST ATTENDANCE (Ray)
3. APPROVAL OF AGENDA
4. Approval of Minutes of Previous Meeting (1/26/10)
5. General PUBLIC COMMENT PERIOD: (5 Min Max/person, 15 min total.
Comments ONLY, no discussions. Must be courteous or will be asked to
stop and leave).
6. Guest Speaker Jeromy Hicks MC FD-2
7. CORRESPONDENCE (New since last meeting):
a. Staphanie Stremler, Asst. State Auditor requested via email a copy of our contract with Harrison for comparison in auditing San Juan County Public Hospital District contract with Peace Health. Herb supplied copy of our contract via email.
8. SUPERINTENDENT REPORT (Wally)
a. Monthly Harrison Meeting Report. (Wally)
b. Harrison Complaint Reports (Wally)
c. Office Computer/Supplies/Software Update (Wally)
9. FINANCIAL REPORT (Kaye/Wally)
10. COMMISSIONER REPORTS and Meeting schedules for next month where more than two commissioners will be present. No PHD 2 business will be discussed between commissioners at these meetings.
11. COMMITTEE REPORTS (Existing):
a. Mason County Board of Health Board (Peggy, report on last meeting)
b. Mason Matters (Ray/Peggy)
c. Mason Transit Authority Board (Bev report on last meeting)
d. Clinic Fee Structure (Ray/Herb/Wally)
12. OLD BUSINESS:
a. Clinic Discussion. (Clinic Anniversary/Recognition Luncheon) (Kaye/Wally)
b. Mission Statement (Wally)
c. 911 Phone (Herb/Wally)
13. NEW BUSINESS:
a. Ken VanBuskirk request for PHD 2 endorsement of Belfair Bypass as a needed safety improvement.
b. Joint meeting with PHD 1 scheduled for April 15 at 1100. (Wally)
c. Current Voucher Discussion/Approval/Signatures (Wally/Kaye)
14. MISCELLANEOUS ITEMS
a. Rotary Phone number listing not current on Clinic phone numbers.
b. League of Woman Voters listing needs to include PHD 2.
c. Annual Personal Financial Report of each Commissioner to PDC due by April 15.
15. EXECUTIVE SESSION
16. GOOD OF THE ORDER/ANNOUNCEMENTS
17. NM Chamber Luncheon is tomorrow at Theler from 1130 to 1300 and costs $10.
Presentation will be on our local North Mason Boys & Girls Club.
18. NEXT SCHEDULED MEETING
Tuesday, March 23 at 7 PM at Harrison Belfair Clinic Conference Room.
19. FINAL COMMISSIONER COMMENTS
20. ADJOURN
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